MINUTES OF MEETING 
VILLASOL 
COMMUNITY DEVELOPMENT DISTRICT 


The regular meeting of the Board of Supervisors of the VilIaSol Community 
Development District was held on Tuesday, August 13, 2024, at 7:00 p.m. at the VillaSol 
Clubhouse, 3050Puerta Del Sol Boulevard, Kissimmee, Florida. 

Present and constituting a quorum were: 

Herman Perez Chairman 
Mario Cordova Vice Chairman 
Corey Gagnon Assistant Secretary 
Junior Comas Assistant Secretary 
Mike Edgecombe via Zoom Assistant Secretary 

Also present were: 

Jason Showe District Manager 
Jarett Wright Field Operations Manager 
Ashley Hilyard GMS 
Kristen Trucco District Counsel 
Peter Armans by Zoom District Engineer 

FIRST ORDER OF BUSINESS 
Call to Order and Roll Call 

Mr. Showe called the meeting to order at 7:00 p.m. Four Board members were present in 
person at roll call constituting a quorum. Mr. Edgecombe joined via Zoom. 

SECOND ORDER OF BUSINESS Pledge of Allegiance 
The Pledge of Allegiance was recited. 

THIRD ORDER OF BUSINESS 
Public Comment Period (Limited to 3 
Minutes) 

Mr. Showe opened up the meeting for public comments. There being no comments, the 
next item followed. 

FOURTH ORDER OF BUSINESS 
District Engineer 

A. Memorandum Regarding Roadway and Stormwater Repairs 

August 13,2024 ViIlaSol CDD 

Mr. Showe stated that a copy of the memo was provided. Mr. Armans provided a review 
of the memo regarding roadway and stormwater repairs. He asked for any direction from the 
Board or any questions. 

B. Review of Proposed Parking Map 
Mr. Armans reviewed the parking map with locations. He asked for any questions. Mr. 
Perez had concerns with the sidewalk and cul-de-sac. These were reviewed. Mr. Showe asked 
the Board to accept the engineer's recommendation for the map to be adopted as a part of the 
new rules. It was noted there were copies on the website. 

FIFTH ORDER OF BUSINESS Public Hearing 
Mr. Showe stated there were copies of the budget for the public. He provided an 
overview of the area covered in the CDD financing by assessments based on the benefits, types 
of assessments, debt services, etc. 

Mr. Showe noted 493 units are a part of the community and provided a review of 
amenities, and other stormwater management, landscaping, and other structures. He reviewed the 
completed projects of the community. The Board questioned the number of units in the 
community. Mr. Showe clarified the number. 

Mr. Showe reviewed the accomplishments of the community to include new roofing, gate 
systems, pool and spa repairs, stormwater repairs, camera systems, parking rules, and bonds. He 
reviewed the 2025 budget to include each increase in maintenance, operation expenses, capital 
reserves currently at $171,000. 

There was a Board question on field expenses. Mr. Showe described each line item for 
expenses and total amount. He reviewed the reserve study and what is projected for reserves. He 
noted there will be no assessment increase with the options for the reserves. 

Mr. Showe asked for a motion to open the public hearing 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the Public Hearing was opened. 

Public comments included concerns on proposed assessment increases, Board saving 
money, reserves, request for no increases, single family costs, debt services, fixed amounts, 
proposed $900 increase, expenses, better job of managing the budget and cutting costs, security 

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August 13, 2024 VilIaSol CDD 

concerns and expenses for security, amenities and what are we paying for, lack of understanding 
for goals for the community, and transparency. 

Mr. Showe asked the Board for discussion. Board discussed the costs, repairs, projects 
for completion, access card issues, being mindful of the budget and presenting it to the 
community, decisions on the budget, community input, projects based on reserve study, 
scheduling budgeting projects, security expenses, steps going forward, and balancing expenses. 

An audience member asks about why the security is on duty during weekends. The Board 
responded by protecting the community assets. Discussion ensued on bonds used on public 
roads, facilities, and security. 

Other topics of discussion included the amounts for the increase, families struggling, tax 
bill, increases, HOA expenditures of $1,000 for cable and internet not associated with the CDD 
expenses, reserve funds for saving money for a rainy day, expenses on roads, expense on 
stormwater system, inflation, managing budgets and history of mismanagement of budgets, 
future of budgeting, explanation of the Board listening to audience for feedback and to move 
forward on projects, basketball court expenses, and CDD budget assessment. 

Ms. Trucco commented the current reserve balance is $171,000 and noted expenses for 
repairs on stormwater was $642,000. Other expenses and costs were discussed. It was noted the 
reserve projects included stormwater, playground, landscaping, roadways, over a 10-year period. 
Statements were made on accountability of the Board for managing budgets and expenditures. 

Expenditures and costs were reviewed to include speed bumps, sidewalks, furniture, 
pergola expense, pool repairs, clubhouse, roofing, drainage, stormwater expenses, roadways, and 
other specific expenditures. 

Mr. Showe asked the Board for their recommendation on final numbers for the budget. 
He noted the current assessments and reserve amounts. 

Discussion ensued on field management proposals, cutting costs, amounts for fiscal year, 
tracking of expenditures, proposal specifics, scope of services of each proposal, 
recommendations, and amount spent last year of $2,500, check register amounts. It was 
suggested to discuss specific line items at another time and not to lock into a specific amount. 

Other topics were discussion on janitorial, POS contract for 5 days a week, lack of 

maintenance, garbage pick-up in the community, OMS labor to expensive, pool services, pool 

leaking issues, lighting, increase to reserves, expenses on the clubhouse, gate expenses, 

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ViIlaSol CDD 

refmancing the bonds, repairs to sidewalk and sinking issues, concerns on the monies spent, and 
keeping priorities, 

A. Consideration 
of Resolution 2024-07 Adopting the Fiscal Year 2025 Budget and 
Relating to the Annual Appropriations 
A motion was made to keep the assessments where they are with no increases. Mr. 
Showe stated they could open for audience input at this time. 
Audience comments were made on sidewalk issues a resident has had and has not been 
repaired. Her address was given, and the engineer will look at the issues. 

On MOTION by Mr. Cordova, seconded by Mr. Perez, with all in 
favor, Resolution 2024-07 Adopting the Fiscal Year 2025 Budget 
and Relating to the Annual Appropriations, was approved. 

B. Consideration of Resolution 2024-08 Imposing Special Assessments and Certifying 
an Assessment Roll 
Mr. Showe noted this will have the adopted budget attached and an assessment roll. He 
asked for any comments. He asked for a motion to approve. 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the Resolution 2024-08 Imposing Special Assessments and 
Certifying an Assessment Roll, was approved. 

Mr. Showe asked for a motion to close the public hearing. 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the Public Hearing was closed. 

SIXTH ORDER OF BUSINESS 
Business Matters 

A. Discussion of Gate Damages and Reimbursements 
Mr. Showe provided an overview of the gate damages and the issues with the 
reimbursements. Discussion ensued on the license plates, damage to the property, legal fees, 
counsel input in attorney fees, unmarked vehicles, sticker and license plate was detected but 
home could not be detected, litigation will be too costly, cost for repairs to gate, both entrance 
and exit gates, gate arm designs, and reimbursements. 

B. Consideration ofProposals for Groundskeeping Services 
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August 13,2024 VillaSol CDO 

Mr. Showe noted the proposals were discussed during the budget section. It was 
suggested to give the new vendor a try and see how things work out. The specific scope of 
services and the areas to cover were discussed. It was discussed to keep at $2,500, keeping Mr. 
Wright in place, and to have a Board liaison to work with the field manager on a monthly not to 
exceed $5,000 for the maintenance project. Final decision was to have Mr. Gagnon work with 
Mr. Wright. A monthly report was also requested. 

On MOTION by Mr. Perez, seconded by Mr. Cordova, with all in 
favor, the Appointment of Mr. Gagnon to Work with Field on a 
Monthly Not to Exceed Amount of $5,000 for the Maintenance 
Project, was approved. 

C. Adoption of District Goals and Objectives 
Mr. Showe noted there was new legislation that required all special districts to have 
District goals and objectives that are measurable. He noted GMS has drafted goals and objectives 
and recommend the Board to approve. He added the Board could change these for the next year. 

On MOTION by Mr. Gagnon, seconded by Mr. Perez with all in 
favor, the District Goals and Objectives, were approved. 

D. Approval of Fiscal Year 2025 Meeting Schedule 
Mr. Showe presented the 2025 meeting schedule which is the same for 5:00pm meetings. 
There was a suggestion to move the meetings to 6:00pm. 

On MOTION by Mr. Perez, seconded by Mr. Comas, with all in 
favor, the Fiscal Year 2025 Meeting Schedule, was approved as 
amended with change to 6:00 p.m. 

SEVENm ORDER OF BUSINESS District Counsel 

A. Proposed Amendment to Rule Chapter 1: District Facilities 
Ms. Trucco reviewed the proposed amendment on use of District facilities allowing a 
waiver for HOA to have meetings without the fee. She noted there would need to be a public 
hearing and this would be for rule making for all rules. Discussion ensued on the supervisor 
roles, compensation of $200, upgrade equipment for meetings due to audio issues, the public 
hearing for all rules, rentals, charging hourly rates, options for meeting dates, time for discussion 

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August 13, 2024 
ViIlaSol CDD 

at meetings, changes to rules review, changing rules and timelines for another change, 
advertisements for 30 days in advance, and meeting options due to November election. 

After discussion the Board agreed to a public hearing on January 14,2025. 

B. 
Proposed Amendment to Rules of Procedure Regarding Voting Requirement 
Ms. Trucco reviewed comments about bid and noted another RFP was not needed. 
She updated the Board on proposal to make repairs on boat dock to remain in 
compliance. She noted concerns on bonds. She discussed options to take it down or repair, cost 
for each, proposals, amendment to the rules, notices, public hearing requirements, residents' 
concerns for usage, using caution tape for the area to address safety concerns., statue of 
limitation is 2 years, reimbursement to the CDD, litigation and options for lawsuit for breach of 
contract, and costs. 

EIGHTH ORDER OF BUSINESS District Manager's Report 

A. 
Approval of Minutes oftbe June 11,2024 Meeting 
Mr. Showe asked for approval ofthe minutes from the June 11, 2024 meeting which are 
in the electronic agenda for review. He asked for any comments or revisions. Ms. Trucco had 
some changes to the minutes, and some other changes on who made statements. 

On MOTION by Mr. Gagnon, seconded by Mr. Comas, with all in 
favor, the Minutes from the June 11, 2024, Meeting, were 
approved as amended. 

B. 
Approval of Check Registers 
Mr. Showe presented the check register for $57,942.69. There were questions on charges 
per hour, postage charges, and recurring charges. 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the Check Register, was approved. 

C. 
Balance Sheet and Income Statement 
Mr. Showe presented the balance sheet and income statement. No action is required by 
the Board. He noted they were 100% collected. 
Other discussion topics included comments made on towing, signs, enforcement, final 
rules, and recommendations from engineer. 

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August 13,2024 ViIlaSol COO 

NINTH ORDER OF BUSINESS Field Operations 

A. Field Manager's Report 
Mr. Wright presented the Field Manager's Report to include completion of map, 
upcoming proposal, painting, color choices, removal of paint, poles, placement of signs, and 
pressure washing. 

B. Discussion of Janitorial Services 
Mr. Wright presented the proposal for janitorial services to include the scope of services 
for the areas and costs. He noted they have used this vendor in other CDDs, and he 
recommended using CSS. Board member asked for references from other CDDs that have used 
the company. He asked that the Board terminated the current vendor DBS. 

On MOTION by Mr. Perez, seconded by Mr. Cordova, with all in 
favor, the Termination ofDBS, was approved. 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the Proposal from CSS Janitorial, was approved. 

Discussion ensued on doing the deep clean to bring it up to standards, timelines and 
starting dates. Other topics of discussion included the police, the recent events and using the 
cameras. Ms. Trucco commented on surveillance of the cameras and investigating a criminal 
action. 

TENTH ORDER OF BUSINESS Supervisor's Requests & Comments 
There being no comments, the next item followed. 

ELEVENTH ORDER OF BUSINESS Next Meeting Date -September 10, 2024 
at 5:00PM 
Mr. Showe stated the next meeting date will be on September 10, 2024, at 5:00 p.m. It 

was recommended to cancel this meeting due to this would be the lOth meeting of the year. 

TWELFTH ORDER OF BUSINESS Adjournment 

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August 13, 2024 ViliaSol CDD 

On MOTION by Mr. Perez, seconded by Mr. Gagnon, with all in 
favor, the meeting was adjourned. 


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