MINUTES OF MEETING VILLASOL COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the VillaSoi Community Development District was held on Tuesday, June 11, 2024, at 5:00 p.m. at the VillaSol Clubhouse, 3050 Puerta Del Sol Boulevard, Kissimmee, Florida. Present and constituting a quorum were: Mario Cordova Vice Chairman Corey Gagnon Assistant Secretary Servando Comas Jr. Assistant Secretary Mike Edgecombe via Zoom Assistant Secretary Also present were: Jason Showe District Manager Jarett Wright Field Operations Kristen Trucco District Counsel Peter Armans by Zoom District Engineer FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Showe called the meeting to order at 5:00 p.m. Three Board members were present in person constituting a quorum. Mr. Edgecombe joined via Zoom. SECOND ORDER OF BUSINESS Pledge of Allegiance The Pledge of Allegiance was recited. THIRD ORDER OF BUSINESS Public Comment Period (Limited to 3 Minutes) • Audience members commented on parking, number of cars parked along the street, towing, elimination of parking areas, incident that occurred to change the parking, pool area parking concerns, houses for sale due to issues, rules & regulations, safety, and lack of response from the Board. June II, 2024 VillaSol CDD • Mr. Gagnon commented on the authority to make decisions and the towing vendor issues, taking pictures and videos, blocking the sidewalks, and blocking the street. Ms. Trucco commented on Board decision on how to proceed with issues. • Mr. Gagnon commented they are trying to disseminate information and balance the issues for the best of the community. He urged residents to contact the HOA for email blasts. He noted there are seats coming up on the Board and urged residents to apply for the seats. • Other discussion on bonds, infrastructure, repairs, budgets, and costs. • Mr. Comas made comments about prior company, and he made the motion to stop the towing. Discussion was held on the date for the public hearing. The decision was made for the public hearing to be held on July 31, 2024. On MOTION by Mr. Comas seconded by Mr. Gagnon, with all in favor, to Pause Towing Vendor and Hold a Rule Making Hearing for Parking Policies at 7:00 p.m. on July 31, 2024, was approved. Further discussion ensued on signage, pricing, proposals, CDD property agreement, costs to the District, license agreement, use of facilities, and lack ofparking spots. Several Board members disagreed. Mr. Cordova made the motion to allow filming. There was not second, the motion failed. On MOTION by Mr. Cordova, the Filming Request Pending Agreement from Counsel with Funding Provision, failed due to lack of a second. FOURTH ORDER OF BUSINESS District Engineer Mr. Showe stated Mr. Armans was not in attendance due to lack of Engineer topics. It was noted he was waiting for Board direction to have work completed. FIFTH ORDER OF BUSINESS Business Matters A. Discussion of Reimbursement to Resident for Towing Mr. Showe stated this was a Board decision. B. Discussion of HOA Clubhouse Reservation Request for VillaSol Day Event 2 June 11, 2024 VillaSol CDD Mr. Showe noted this was a request to use the Clubhouse for the VillaSol day event. The areas were covered to be used for the reservation. Ms. Trucco discussed the license agreement process and will develop the agreement for the Board review. On MOTION by Mr. Gagnon, seconded by Mr. Cordova, with all in favor, the License Agreement for the Request to Reserve the HOA Clubhouse for VillaSol Day Event, was approved. There was a question on the reimbursement from HOA to the CDD. Board requested follow-up for the payments on room rentals. C. Discussion of Alternative Methods to Obtain Reimbursements for Gate Damages Mr. Showe noted the process for obtaining reimbursements for gate damages. Discussion ensued on the options, tracking licenses, licenses plates, identification, difficulty collecting, gate destruction, reviewing the video footage, timing, and security options. D. Discussion of the Proposed Fiscal Year 2025 Budget Mr. Showe presented the proposed Fiscal Year 2025 budget. He noted it is the Board decision as to the level of assessment they will have. He explained the options and the process. He discussed mailed notice and the deadline of July 20th• Mr. Cordova stated he would not want to raise the assessments more than a specific amount. Discussion ensued on the reserve study, budget line items, expenditures and repairs, stormwater costs, other expenses, garbage services, budgeted amounts that are projected, and capital project amounts. Other discussion was to reduce transfer to offset an assessment increase by reducing to $171,000. Further discussion will be held at the July meeting. SIXTH ORDER OF BUSINESS District Counsel Ms. Trucco reviewed the Truist issue regarding the fraudulent charges and noted the District has been able to recover approximately $16,000 so far. She explained other ways to proceed with recovery. Regarding the boat dock, she discussed Title work, reaching out to property owner, or sending a letter. The end goal was discussed and what to do with the dock. Ms. Trucco discussed legalities of use of land in the CDD, the dock owners, finding out the ownerofthe dock, installation, securing the dock, and tracts ofland. It was asked that Mr. Wright check the area and bring an email to the Board. 3 June II, 2024 VilIaSol CDD Ms. Trucco discussed the new regulations going into effect July 1, 2024, website posting, goals for the Board, and the election process. Mr. Showe noted they are working on this for Board approval. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of Minutes ofthe May 14,2024 Meeting Mr. Showe asked for approval of the minutes from the May 14, 2024 meeting which are in the electronic agenda for review. He asked for any comments or revisions. On MOTION by Mr. Cordova, seconded by Mr. Gagnon, with all in favor, the Minutes from the May 14, 2024, Meeting, were approved, as presented. B. Approval of Check Register Mr. Showe presented the check register for approval of $49,317.94. He noted the invoices followed. It was noted a concern that will be corrected. Other amounts were questioned for electric, water, and amazon purchases. On MOTION by Mr. Cordova, seconded by Mr. Gagnon, with all in favor, the Check Register, was approved. C. Balance Sheet and Income Statement Mr. Showe presented the balance sheet and income statement. No action is required by the Board. Board member asked about the payment for roof and possible reimbursement from insurance. EIGHm ORDER OF BUSINESS Field Operations A. Field Manager's Report Mr. Wright presented the Field Manager's Report to include pool vendor inspection at the fountain, replacement of the damaged outlet fixture, fountain wall repairs, new post installed, ADA chair lift motors and new cover, drainage cleaning, new sod behind the clubhouse, pool gate replacements and access control upgrades, new chairs and rack, operation of SOS system, and new trash cans. Discussion ensued on options for pool issues. It was noted the last pool company was given 30 days. 4 June 11, 2024 VillaSol CDD B. Kings Access Proposal to Replace LED Controllers Mr. Wright presented the proposal to replace LED controllers. He noted the size is no longer made and the pricing was for $2,580. The Board discussed a total replacement option, new proposals requested, other providers for different size volts, other options, and costs. C. Spies Pool Proposal for CAT Chemical Feeder and Chemical Tank Lease -Added Mr. Wright reviewed the proposal for switching to CAT Chemical Feeder and Chemical Tank lease on an as needed basis. He noted this is for $300/month for lease. The spa was discussed and the high usage of pool in the summer months. The process and specifics of the chemical application was discussed. On MOTION by Mr. Gagnon, seconded by Mr. Cordova, with all in favor, the Proposal for Spies Pool for CAT Chemical Feeder and Chemical Tank Lease, was approved. l'irINTH ORDER OF BUSINESS Supervisor's Requests & Comments Mr. Wright reviewed the issues with regrading, mulching, grass, cost, and list of things that need to be done throughout the community. The Board ask the list to be brought back to the Board forreview. It was asked how many room rentals since changes have been made. Card payments were discussed. It was noted the July 31, 2024 was for rule setting public hearing. Other topics included the furniture and broken tables. TENTH ORDER OF BUSINESS Next Meeting Date -July 9, 2024, at 5:00 PM Mr. Showe stated the next meeting date will be on July 9,2024, at 5:00 p.m. ELEVENTH ORDER OF BUSINESS Adjournment 5 June 11,2024 ViIlaSol CDD On MOTION by Mr. Gagnon, seconded by Mr. Cordova, with all in favor, the meeting was adjourned. .'/Assistant Secretary 6